Event Venue General Information

Equipment and services we include as part of our hourly rate:

  • Use of up to 275 configurable seats

  • Two Panasonic laser projectors and hi-def screens

  • Easy plug-and-play HDMI interface

  • Two mic channels with two handheld microphones and two lapel microphones

  • Gigabit wifi access

  • 24 configurable desks (please ask specifically for these, as they are popular and sometimes in use in other parts of the building)

Booking and contractual details:

  • Events that are half a day or less do not require a formal contract.

  • For larger events, 50% of the rental fee and proof of liability insurance (if applicable) will be required upon signing the rental contract.

  • The remainder of the balance will be charged one week prior to the event.

  • The rental deposit is non-refundable.

  • We will invoice for all meeting charges.

  • Groover Labs requires a contact person who has the authority to sign the rental agreement on behalf of the organization they represent. The contact person is responsible for the conduct of people attending the event as well as the financial responsibility for the payment of fees and compliance with insurance requirements.

  • The rental agreement spells out additional requirements, so please be sure to read it carefully.

  • Based on the time and day of your event, you may be subject to additional fees to help us cover the cost of off-hours staffing needs.

We kindly ask that you keep the following in mind when using Groover Labs:

  • We have a strict no smoking policy.

  • No disruptive behavior to other visitors, Groover Labs members, or staff.

  • We must approve any use of the Groover Labs logo or brand on any promotional materials for your event.

  • Any additional equipment required to support your event must be pre-approved by Groover Labs staff.

  • We do not have tables suitable for formal lunch or dinner events. You are welcome to contact rental companies if your event requires them.

  • Catering is open. We can refer you to caterers who have experience working in our building.

  • Deliveries for your event must be coordinated through Groover Labs staff.